AGM MINUTES, 16TH FEBRUARY 2016

MINEHEAD CYCLING CLUB

AGM MINUTES, 16TH FEBRUARY 2016

Present:

B. Mitchell (Chairman), P. Almond (Treasurer), A. King (Secretary), P. Butcher (Training Officer) and 49 members.

1. Apologies for Absence

Apologies received from L. Gurnett, G. Boswell, M. Gibb, R. Boulter, T. Combes, A. Needham, J. King.

2. Matters Arising

At the 2015 AGM it was agreed that the club would join the Taunton Vale Cycle Racing Association. This was done, but following a change in the MoD’s requirements, racing at Ilton is no longer possible. The TVCRA is now suspended until further notice.

3. Secretaries Report

During the year we had 3 social events, a summer party, and a film evening at Carhampton Village Hall, and a Mince Pie run before Christmas. Following the resignation of the previous webmaster, Jeremy Summers has built a new club website which is now up and running. Thanks are due to Pat and Len Gurnett for hosting the summer party and Mince Pie Run, to Jeremy for the website and to John Needham for arranging the hire of the Carhampton Village Hall.

4. Treasurers Report.

The accounts were presented to the meeting. They were accepted, proposed Stuart Lowen, seconded Andy King, passed unanimously.

5. Chairman’s Report

The chairman reported that we have had a good year, with membership being maintained at about 120. He thanked all those who had helped the club function, and put on the events throughout the year, in particular:-
Brian Pursall, and Jeremy Summers for all their work on the website,
Michelle and Richard Miles for organising the Audaxes,
Ian Piper the Race Committee and other helpers for organising the Hill Climb,
Tanks Direct for publicising, helping with the organising and sponsoring the Hill Climb,
Paul Butcher, the coaches and other volunteers for running Minehead Merlins,
And to the club committee members and officers.

6. Minehead Merlins

Paul Butcher reported that the Merlins now have a membership of 33, with 8 adult coaches and 2 more training. Activites include a weekly programme of coaching and competitions, and a visit to the Olympic Velodrome to the World Track Championships. The club has been recognised by SASP for their work with local schools, and have obtained Clubmark Accreditation.

7. Steam Coast Trail

Steve Crossman reported that construction of the Multi User Path between Dunster Beach and Blue Anchor will begin in April, and take approximately 12 weeks. Agreement with the Blue Anchor Chalet owners has not been possible, so cyclist will have to get off and walk for 200 m. Planning Permission for the section from Dragon’s Cross to Washford will be applied for in the near future.

8. Porlock Hill Climb

Louise Crossman stated that the 2016 event will take place on September 25th. Volunteers will be needed for marshalling, signing on etc.

Louise especially thanked Tanks Direct for their support and sponsorship, and Mark Blaythwaite for allowing us to use the toll road.

9. Road Race

Paul Butcher reported that he had been approached by British Cycling to see whether the club would support the running of a mass start race using the Wheddon Cross – Winsford – Luckwell Bridge circuit, which has been used in the past for time trails. BC have carried out an inspection and risk assessment of the course, and would provide some of the officials and marshals. Paul thanked Mark Gibb and Neil Arnold for their offers of sponsorship.
It was proposed that we support this event, proposer P. Butcher, seconded S. Lowen, passed unanimously.

10. Club Constitution

The Secretary reported that the draft of the revised constitution had been circulated to the membership, and a couple of points had been raised. These were:-

(a) That the word sport (referring to cycling) implied competition, and should be deleted or replaced by “activity” as appropriate.

(b) That we formerly recognise Minehead Merlins as an affiliated body.

These two amendments were proposed by the secretary, seconded Stuart Lowen and carried unanimously.

The proposal to adopt the constitution as amended above was proposed by Stuart Lowen, seconded by Brian Pursall, carried unanimously.

11. Donations to other bodies.

The donation to the Dorset and Somerset Air Ambulance (£100) was proposed by Will Wake, seconded by Chris Parkin, motion carried.

The donation to Roadpeace (£75) was proposed by the Chairman, seconded by Dave Maynard.

12. Election of Officers

The following persons agreed to stand:-
President – Len Gurnett
Chairman – Bernard Mitchell
Treasurer – Pam Almond
General Secretary – Andy King
Race Secretary – Louise Crossman
Webmaster – Jeremy Summers
Training Officer – Paul Butcher
Audax Secretary – Richard Miles
Committee Members – Sue Maynard, Michelle Miles, Tony Needham, Paul Camp, Steve Crossman, Kevin Green (Merlins Representative), Stuart Lowen.

The officers and committee were elected en bloc, proposed by John Needham, seconded by Chris Adams, motion carried.

13. Any Other Business

The chairman presented Tony Needham’s ride programme from 1984 to the meeting.

Replacement of the memorial seat on the Porlock Toll Road.
The meeting was advised that a suitable seat made of treated softwood would cost £160, and one made from local oak would cost £450. It was agreed to leave the decision with the committee.

Creation of a Cycle Path between A39 (Top of Toll Road) and the Exford Road.
John Needham suggested this, and reported he has approached a contractor used by National Trust of for an indicative price to provide a 2m wide path surfaced with stone and blinding grit. The cost is about £11,000. He suggested that the club contribute £2000 to kick off the fundraising. It was agreed that the committee would look into the feasibility doing this.

Life Membership for members with over 20 years continuous membership. This was proposed by Mary Butcher, seconded by Ian Piper, motion carried.

Club Shirts. Brian Pursall asked if a stock of club strip could be kept, and thus reduce the long wait for orders to be placed and received. The secretary replied that he has a small stock of shirts, and will discuss with the committee increasing it.

The members were advised that Paul Butcher has been nominated for the British Cycling Volunteer of the Year award.

There was no further business and the meeting was closed.

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